Wedding Planner

Plan the whole wedding on one printable page

The wedding planner is a one-page printable that gathers the four things every couple keeps losing track of: the budget, the guest count, the vendors and the task list. A summary strip at the top holds total budget, spent and remaining. A guest-count box tracks invited and confirmed numbers. A vendor table logs each supplier with their contact, agreed cost and a tick box for paid. A checklist with tick boxes runs down the rest of the page for everything still to do.

Print it, pin it inside a wedding folder or on the fridge, and update it with a pen as deposits clear and tasks get ticked off.

Supports GBP (£), USD ($) and EUR (€), and prints in A4 or US Letter.

Why a printable wedding planner helps

Wedding spreadsheets and apps are powerful, but they hide the numbers behind tabs and logins. A single printed page puts the budget, guests, vendors and tasks where you and your partner can both see them at a glance. Use it for:

• seeing the remaining budget before you book the next supplier
• keeping every vendor's contact and deposit status in one place
• tracking invited versus confirmed guests as RSVPs land
• a shared to-do list a partner can pick up without asking what is left
• a tidy paper record to bring to venue and vendor meetings

Ticking a task off by hand is also a small, satisfying way to feel the day taking shape.

What you can customise

• Page title: default "Wedding Planner" or rename for a date or theme
• Wedding date: prints in the top-right corner of the page
• Currency: GBP (£), USD ($) or EUR (€); the symbol prints in the budget and cost headers
• Vendor rows: 6 to 16 rows for caterers, florists, photographers and more
• Checklist tasks: 8 to 20 ruled rows with tick boxes
• Optional couple and venue band under the heading
• Paper size: A4 or US Letter PDF

How the sections work

Budget summary

Three cells — total budget, spent and remaining. Fill in the figures with a pen and update spent as deposits and final balances clear.

Guest count

A small box for invited and confirmed numbers, so the headline figure is always visible without counting the full guest list.

Vendor table

One row per supplier: vendor name, contact details, agreed cost and a tick box for paid. Ideal for venue, catering, photography, flowers, cake, music and transport.

Task checklist

Ruled rows with tick boxes for everything else — send invitations, order rings, book hair and make-up, confirm the seating plan.

Who the wedding planner is for

Couples planning themselves

Keep budget, guests, vendors and tasks on one shared sheet so neither of you has to ask where things stand.

Wedding parties and helpers

Hand a copy to a maid of honour or best man so they can pick up tasks without a briefing.

Small and budget weddings

A single page is often all an intimate wedding needs — no spreadsheet required.

How to use the tool

1. Enter a title and the wedding date, or use the defaults.
2. Pick your currency (GBP, USD or EUR).
3. Choose the number of vendor rows (6 to 16) and tasks (8 to 20).
4. Choose A4 or US Letter.
5. Preview the page, download the PDF and print at 100% scale.
6. Fill in the budget, guests, vendors and tasks with a pen and tick as you go.

This is a printable template, not a fillable PDF — you write on it by hand, which keeps your wedding details off any server.

Related planner printables

• Monthly Budget Planner
• Monthly Bill Tracker
• Savings Tracker