What this tool does
Guest tracking for a wedding, party or shower. Guest, party size, RSVP, meal choice, notes. Twelve to thirty rows, up to four pages.
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Party size is the column people forget
A guest list counts invitations. A caterer counts people. Keeping party size in its own column is what stops those two numbers drifting apart in the last fortnight.
Replies, not intentions
The RSVP column takes a yes, a no or a date chased. A blank is information too — it is the list of people you still have to ring.
Meal choices
Recording dietary requirements beside the name, rather than on a separate list, means the two cannot disagree. It is the single most common source of a wrong plate on the night.
What goes in each column
- Guest — the name on the invitation, one line per invitation.
- Party size — the number of people, which is what the caterer counts.
- RSVP — yes, no, or the date you last chased.
- Meal choice — including allergies and dietary requirements, beside the name where they cannot get separated from it.
- Notes — table, plus-one, travelling far, needs a lift.
Printing it
Choose A4 or US Letter before you download and the table is laid out to fit that sheet — column widths are shares of the page, not fixed millimetres, so nothing is cut off at the right-hand edge. Alternate row shading can be turned off if you are photocopying in black and white, where a pale tint sometimes reproduces as a muddy grey. If you need more than one page, set the page count before downloading rather than printing the same PDF twice; the pages are then numbered, which matters the moment two of them get separated.
FAQs
Quick answers
Is the guest list & rsvp tracker free to print?
Yes. Set it up, download the PDF and print as many copies as you need. No account, no watermark on your own copy beyond our faint brand mark.
Can I change the number of rows?
Yes. The slider sets rows per page within a range that keeps every row big enough to write in. You can also print up to four pages in one download.
Can I change the column headings?
Not on this sheet — the columns are fixed so the layout stays even and legible. The title and the header label are yours to edit.
A4 or US Letter?
Both. Pick the paper size before you download and the table is laid out to fit that sheet.
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Further reading
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How to pay off debt faster with a payoff tracker
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A weekly meal plan saves money mainly by changing how you shop. Here is a thirty-minute method, the shortcuts that keep it going, and the mistake that ends most plans in week three.
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Time blocking for beginners: a complete guide
Time blocking is deciding when each task happens, not just what. Here is how to size blocks realistically, what to do when the day breaks, and why most beginners over-schedule.
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