Password & Account Log

A printable password log for keeping at home

This printable password and account log gives you one clean page to write down the websites and services you use, the username or email on each, the password and a short note. Rows are accounts, columns are the details, and there is room for between 10 and 24 entries. It prints in A4 or US Letter so it slots into any household folder, drawer or safe.

It is deliberately analogue. There is no app to log into, no cloud account, and nothing typed into a browser — you fill it in by hand and keep the paper somewhere only you can reach.

Why keep a paper password log?

A written log is useful as a backup that does not depend on a phone, a master password or an internet connection. People use it to:

• keep a recovery copy of important account details in a safe or locked drawer
• help a partner or family member find essential logins in an emergency
• track the dozens of small accounts a manager never quite captures
• note security questions, recovery emails and which card is on file
• plan a clear-out of old accounts you no longer use

A printed sheet is only as safe as where you store it, so treat it like a spare key.

Important: for home use only

Write your entries in pen and keep the printed sheet somewhere private and secure — a locked drawer, a home safe or a sealed folder. Do not photograph it, email it, upload it to cloud storage, or leave it on a shared or work computer. Never carry your only copy in a bag or wallet. This tool generates a blank PDF in your browser and stores nothing — the security of the finished sheet is entirely down to where you keep it. For accounts protecting money or sensitive data, a reputable password manager with two-factor authentication is the safer primary option.

What you can customise

• Page title: default "Password & Account Log" or rename it for a specific household or device
• Row count: 10 to 24 accounts — fewer rows give more height per entry, more rows fit a long list
• Notes column: show it for recovery emails, security questions and reminders, or hide it for a wider password column
• Columns: Website / service, Username / email, Password and (optional) Notes
• Paper size: A4 or US Letter PDF

How the columns work

Website / service

The site or app the account belongs to — email, banking, streaming, shopping, utilities.

Username / email

The username, email address or member number you sign in with.

Password

The current password. Update it in pencil, or rule a line through old entries when you change them.

Notes

Anything else worth remembering: the recovery email, a hint for a security question, or which card is on file.

How to use the tool

1. Enter a title or use the default.
2. Choose how many account rows you need (10 to 24).
3. Decide whether to show the notes column.
4. Pick A4 or US Letter.
5. Preview the sheet on the right.
6. Download the PDF and print at 100% scale.
7. Fill it in by hand and store it somewhere private and secure.

Related planner printables

• Contact & Address Book
• Subscription Tracker
• Monthly Bill Tracker